COUNCIL MEETING MINUTES

Tuesday, April 20, 2021

6:30 P.m. - 8:30 P.m.

Council Chambers

PRESENT:

• Mayor Terry Ugulini,
• Councillor Neale,
• Councillor Handley,
• Councillor Longo,
• Councillor DeRose,
• Councillor Wilson,
• Councillor Sentance,
• Councillor Kenny,
• and Councillor Dekker

STAFF:

• M. Dilwaria,
• M. Mauro,
• J. Simpson,
• C. Dray,
• S. Dunsmore,
• G. Holman,
• K. Hannah,
• Terry Dixon,
• Carrie McIntosh,
• Margaret Corbett,
• and M. Watson

---

1.

Call to Order

The meeting was called to order at ___

2.

First Nations Acknowledgement

We begin this meeting by acknowledging that the land on which we gather is the traditional territory of the Haudenosaunee and the Anishinaabe peoples many of whom continue to live in our community today.  This gathering place is home to many First Nations, Metis and Inuit peoples and acknowledging reminds us of the impact they have in our community.

3.

Declarations of Interest

4.

Adoption of the Agenda

• 4
  MOVED BY: Councillor Handley
  SECONDED BY: Councillor Wilson

  That Council adopt the agenda for the meeting of April 20, 2021, as amended.

  
  
  
  

5.

Adoption of the Minutes

5.a

Council Meeting Minutes of April 6, 2021

• 5a
  MOVED BY: Councillor Neale
  SECONDED BY: Councillor Sentance

  That the Council meeting minutes of April 6, 2021, be hereby adopted.

  
  
  
  

6.

Mayor's Report

7.

Public Meetings

7.a

Proposed Zoning By-law Amendment and Draft Plan of Subdivision

8.

Regional Councillor Update

9.

Civic Recognition

10.

Presentations

11.

Motions for Council Support

12.

Motion to Receive and File Minutes or Adopt Recommendations of Council, Committees, Boards

12.a

Minutes to Review for Information Purposes

• 12a
  MOVED BY: Councillor Dekker
  SECONDED BY: Councillor DeRose

  That Council receive and file the minutes of the Committees of Council/Local Boards, as presented.

  
  
  
  

12.a.1

Darlene Ryan Port Robinson Community Centre Board of Management

12.a.2

Age Friendly Committee

12.a.3

Parks, Trails and Recreation Committee

12.a.4

Planning and Development Services Public Forum Committee

12.b

Minutes to Endorse Recommendations

• That Council adopt the recommendations contained within the minutes of the  __________ Committee.

  
  
  
  

13.

Statement by Councillors

14.

Delegations to Report

15.

Consent Reports

• 15
  MOVED BY: Councillor Kenny
  SECONDED BY: Councillor Longo

  That Council approve the following consent reports.

  
  
  
  

15.a

DF2021-11

• That all Accounts Payable for the month of April in the amount of $4,661,138.93 be received and submitted to council for approval.

  
  
  
  

15.b

DF2021-12

• That Council approve the Reserves/Grants funding re-allocations as outlined in the appendices.

  
  
  
  

15.c

PWCS2021-22

• 1. That Council approve the tender award for the Concrete Entrance Replacement to Stolk Construction Ltd in the amount of $11,430.60 (excluding HST), and,

  2. That the Mayor and City Clerk be authorized to execute the necessary contract documents.
  
  
  
  

15.d

PWCS2021-23

• 1. That Council approve the tender award to Bourassa Sport Technologies for the resurfacing of the Tennis Courts in South Confederation Park in the amount of $52,000 (plus HST), and,

  2. That the Mayor and City Clerk be authorized to execute the necessary contract documents.

  
  
  
  

15.e

PWCS2021-24 

• 1. That Council approve the tender award for the Port Robinson Community Centre AODA Compliance Retrofit to Scott Construction Niagara Inc. in the amount of $151,400 (plus HST), and,

  2. That $13,665 be reallocated from the pool deck concrete and caulking project funded from the Municipal Land and Building Reserves to cover the budget shortfall, and,

  3. That any actual cost variances in the project components in excess of the budgeted amounts be reallocated from the remainder of the project components that are below the budgeted totals.

  4. That the Mayor and City Clerk be authorized to execute the necessary contract documents.
  
  
  
  

15.f

PWCS2021-25

• 1. That Council approve the supply and installation of two (2) generator sets for Fire Stations #2 and #4 from Verhoef Electric Inc. in the amount of $91,850 (plus HST), and,

  2. That the Mayor and City Clerk be authorized to execute the necessary contract documents.

  
  
  
  

15.g

PWCS2021-29

• 1. That Council approve a Pre-Servicing Agreement with the Developer of the Hodgkins Subdivision for the necessary site servicing prior to the registration of the Subdivision Agreement, and;

  2. That the Mayor and Clerk be authorized to execute the necessary agreement.

  
  
  
  

15.h

PWCS2021-30

• 1. That Council authorize the extension of the contract with Ontario Duct Cleaning to complete additional work at City Hall and the Municipal Operations Centre in the amount of $3,160 (plus HST) and $545 (plus HST) respectively, and,

  2. That funding for this project be allocated from the 2021 Covid-19 Recovery Fund.
  
  
  
  

15.i

PWCS2021-31

• 1. That Council approve the engagement of Nustadia Recreation Inc. to complete the arena reuse plan for the James Whyte Arena in the amount of $39,114 (plus HST), and,

  2. That the Mayor and City Clerk be authorized to execute the necessary contract documents.
  
  
  
  

15.j

PWCS2021-32

• That this report be received for information purposes.

  
  
  
  

15.k

PWCS2021-38

• That this report be received for information.

  
  
  
  

15.l

PDS2021-18

• 1. That Council approve a cost overrun for the preparation of the DC Exemption By-law in the amount of $2,673.00.

  2. That the cost overrun be funded from the available budget from the Strategic Plan Reserve.

  
  
  
  

15.m

CC2021-22

• 1.That Council receive and file the items listed in City Clerk’s Report CC2021-22.

  
  
  
  

15.n

CC2021-24

• That the Clerk be authorized to sign the funding contract with the Ontario Trillium Fund’s Resilient Communities Fund.

  
  
  
  

15.o

CC2021-25

• That the following Licences for the following Group Homes be approved:

  • Canby St. Group Home, 120 Canby Street
  • Magnolia Manor, 86 Canby Street
  • Pamela Drive Community Living, 21 Pamela Street
  • ARID Group Home, 174 Pine Street South

  That the following Licence for the following Bed & Breakfast be approved:

  • Robinsong, 41 Welland Street South

  That the following Licences for the following Kennels be approved:

  • Meadowview Pet Resort, 1970 Polloway Road
  • Port Robinson Pet Resort, 1596 Allanport Road
  
  
  
  

16.

Discussion Reports

16.a

PDS2021-10  

• 16a
  MOVED BY: Councillor DeRose
  SECONDED BY: Councillor Handley
  1. That the Planning and Development Services Report PDS2021-10 Be Received.
  2. That the Draft Plan of Subdivision Be Approved, subject to the conditions set out in Appendix A.
  3. That the Zoning By-law Amendment to rezone a portion of the subject lands under Zoning By-law 2140 (97) from ‘R1A (H)’ to ‘R1A-21 (H)’ and ‘R1A-22 (H)’ Be Approved.
  4. That the Zoning By-law Amendment to rezone a portion of the subject lands under Zoning By-law 60-2019 from ‘R1A’ and ‘EP2’ to ‘R1A-59 (H)’ and ‘R1A-60 (H)’, Be Approved.
  
  
  
  

16.b

PDS2021-16

• 16b
  MOVED BY: Councillor Sentance
  SECONDED BY: Councillor Longo
  1. That Council approve the recruitment of two (2) additional by-law enforcement officers temporarily until September 2021 with the possibility of extension funded by the Safe Restart program to assist with the increased demand during the Covid-19 pandemic.

      

  2. That Council approve a $2,000 overrun to the By-law Enforcement Capital budget to purchase additional computer software licenses for the proposed positions.
  
  
  
  

17.

Notices of Motion

18.

Closed Meeting

19.

By-laws

19.a

First Reading of By-laws

• 19a
  MOVED BY: Councillor Neale
  SECONDED BY: Councillor Sentance

  That leave be given to introduce the following By-law(s):
  
  By-law 48-2021
  
  A by-law to establish certain offices for the purposes of The Corporation of the City of Thorold and to appoint persons to hold such offices
  
  By-law 49-2021
  
  Being a By-law to amend Comprehensive Zoning By-law No. 2140 (97) to rezone the lands shown on Schedule A to this By-law (Allanburg Estates Subdivision) to facilitate a Plan of Subdivision development
  
  By-law 50-2021
  
  Being a By-law to amend Comprehensive Zoning By-law No. 60-2019 to rezone the lands shown on Schedule A to this By-law (Allanburg Estates Subdivision) to facilitate a Plan of Subdivision development
  
  By-law 51-2021
  
  A by-law to confirm, adopt and ratify matters dealt with by Council resolution
  
  By-law 52-2021
  
  To amend By-law No. 146-2019 a by-law respecting litter, yard waste and the maintenance of property

   

   

   

   

   

  And that the same now be read a first time.

  
  
  
  

19.a.1

By-law 48-2021 

19.a.2

By-law 49-2021 

19.a.3

By-law 50-2021   

19.a.4

By-law 51-2021 

19.a.5

By-law 52-2021 

19.b

Final Reading of By-laws

• 19b
  MOVED BY: Councillor Neale
  SECONDED BY: Councillor Sentance

  That the By-laws just read a first time be read a second and third time, and do pass, and that the Mayor and Clerk do sign and seal the same, any rule of this Council to the contrary notwithstanding.

  
  
  
  

20.

Adjournment

• 20
  MOVED BY: Councillor Dekker
  SECONDED BY: Councillor Wilson

  That this meeting is hereby adjourned at ____________ p.m.